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Swim Meet Job Descriptions
It takes a lot to make a swim meet happen! Click a link to see the
detailed description of the position. We provide on-the-job training with
excellent benefits! Most jobs are for half of the meet (or less), with
relief at the halfway point.
* These jobs are only required for our home meets. Other jobs are required
at all meets.
# These jobs require a bit (or more) of training.
You can also participate in guidance and oversight of the team by joining
the Stingrays Board!
Detailed Job descriptions
Meet Coordinator: The
overseer who makes sure all jobs are filled and that things run as smoothly
as possible. Must be willing to approach people at the meet to help fill
jobs at the last minute. This would be a person who knows many of the faces
around the pool, and has often been a season-long position. The Meet Coordinator
needs to be familiar with all the positions, the potential problems, and
be able to draft helpers and give rapid on-the-job training.
Starter*: Runs the meet. Operates
the "Start System" to make announcements; calls the swimmers up for their
events, combining events when possible to expedite the meet. Starts each
event. Judges false starts and makes sure backstrokers’ feet are underwater
before the start of the race. Requires training.
Assistant Starter*: Makes
sure swimmers are lined up in the right order, gives lane assignments,
and sends swimmers to the blocks. Requires knowledge of how swim meets
are organized.
Event Number Operator: Displays
the number of each event as it occurs. Simple job, but it is important
to pay attention and make certain you have the right number displayed.
Lane Assignments/Bullpen*:
Helps the coach organize the swimmers for their events, hands them their
event cards, makes sure relay teams are in the correct order, and sends
swimmers to the lineup area.
Timers/Backup Timer: Using a stopwatch
provided by the team, the timer starts the watch using the strobe light
of the starting machine as the starting signal and stops the watch when
any part of the swimmer touches the wall. There is a timer from each
team working each lane, but the home team timer writes both times down
on the card and then gives it to the runner. The backup timer starts
the watch at the beginning of the race and helps any timer whose stopwatch
didn’t start correctly. Brief training is all that is required for
the timer jobs.
Stroke Judge: The Stroke Judge
watches the swimmer's form and must disqualify the swimmer if the stroke
does not meet stated criteria. There are 4 stroke judges, 2 from each team,
located diagonally across the pool from each other. The stroke judges are
primarily responsible for the three lanes on their side and at their end
of the pool. The Stingrays have training videos, and there are swim league
stroke judging clinics. If you are focused and decisive, this is your position.
The swim team and league are always badly in need good stroke judges.
Requires training.
Place Judge: Stands
at the finishing end of the pool and marks who finishes in what place.
Place is usually determined by the swimmer’s time, but if two swimmers
tie according to the stopwatches, the place judge results may be used to
overrule the timeclock.
Scorers: Two scorers work
the entire meet. They take the cards from the runners and tabulate swimmers’
times and team scores. This job requires attention to detail, organization,
and ability to work with numbers. Training is required.
Runner: Collects time cards
from each of the six lanes plus the place-order slips from the two finish
judges and delivers them to the scorer’s table.
Concession Stand*: Sells
concessions and team gear at the meets. Collects parent donations
and checks family names off for each donation. Two people per half
are needed, so that you can take a break and watch your swimmer when he/she
is up for an event.
Program Sales: Circulates around
the spectator area, selling programs at the beginning of the meet.
50/50 Raffle Sales*: Sells 50/50
Raffle tickets up until the half-time break.
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